Annual Training Fee Policy

TA361 V7

(a)     Pursuant to Regulation B1.4 or G1.4, a trainee who intends to interrupt training for part or all of a training year may apply for a pro-rata concession on the annual training fee.

(b)     The pro-rata concessions approved by the Board for trainees who undertake a period of interruption to training are as follows:

(c)      Applications for a concession must:

1. • be made via the online portal at the time of submitting an application for interruption to training; and
   • clearly state the basis on which the application is made.

(d)     Any concession granted by the College is specific to the calendar year to which the annual training fee relates and where applicable, a new application made in any subsequent year(s).

(e)     Any concession applied for and which a trainee is entitled to receive pursuant to this policy, shall be treated by the College as a credit to the trainee’s account if the account has not been paid or shall be refunded to the trainee if payment has already been rendered.

(f)      Circumstances in which a concession will not be granted include, but are not limited to:

(i)      where a trainee intends to train part-time, regardless of the FTE fraction(s), for the whole of the training year

(ii)     where a trainee has completed the minimum provisional training time required, but has not yet satisfied all other requirements of the provisional training period

(iii)     where a trainee has completed all required training time but has not yet satisfied all requirements for election to fellowship

(iv)     where a trainee has been placed on an interruption to training in accordance with College regulations and associated processes

(v)      where a trainee has interrupted training due to suspension by an employer or suspension of registration by a regulatory body empowered to do so.

(a)     Trainees suffering financial hardship may apply to the College for permission to pay the annual training fee by means of an approved schedule of payments.  Such applications must:

1. • be made in writing to the College on the applicable form;
   • reach the College prior to 1 January;
   • include payment of the first installment.

(b)     Applications can request one of the following payment schedules which will be due on the first day of the relevant month as advised by the College;

2. • six (6) payments, once per month
   • three (3) payments, once every two months or
   • two (2) payments, once every three months

(c)      Following the selection of the schedule of payments outlined in 5(b), the late lodgement fee shall be waived and dismissal for non-payment of the annual training fee suspended.

(c)      If a trainee fails to make a payment in accordance with an agreed payment schedule, they have one (1) further opportunity to seek to arrange a revised payment schedule acceptable to the College.

5.1 Conditions of revised payment schedule

(a)       Trainees have up to 14 days from the date of a missed payment to contact the College and arrange a revised payment schedule.

(b)       Should a trainee fail to either pay the overdue instalment or re-negotiate a revised payment schedule in accordance with this policy, they will be placed on a period of Administrative Interruption to Training for three (3) calendar months from the date of the missed payment.

(c)       Any administrative interruption to training implemented under this policy shall not be lifted even if an overdue instalment is paid on a revised payment schedule that is negotiated and will not constitute grounds for any future application(s) under the Colleges Exceptional Circumstances and Special Consideration Policy.

(d)       If, at the conclusion of the three (3) month period of administrative interruption to training, the overdue instalment plus any other fees remains outstanding on a revised payment schedule acceptable to the College, the trainee will be removed from the FACEM Training Program without further notice in accordance with Regulation B2.7.1.2 or G2.6.1.2, as applicable.

Pursuant to Regulations B1.4 or Regulation G1.4 as applicable, trainees who are suspended from the FACEM Training Program as a result of any suspension, condition or similar event or requirement imposed by an employer or regulatory body, are not eligible for a concession on the annual fee in the calendar year in which they are first suspended from the FACEM Training Program.

Trainees are required to pay a maintenance fee (10% of the annual training fee) in any subsequent year(s) throughout the duration of their suspension from the training program.

3. • Regulation B
   • Regulation G
   • Exceptional Circumstances and Special Consideration Policy (TA79)
   • Policy on Former Trainees Applying for Selection into the FACEM Training Program (TA142)
   • Policy on Procedural Fairness (COR140)